CHARTER TOWNSHIP OF AUSABLE Regular Board Meeting March 19, 2012 “approved” CALL TO ORDER: Meeting was called to order by Kevin Beliveau, Supervisor at 5:00 pm ROLL CALL: Present: Yvette Ramsdell, Jan Baldwin, Kelly Graham, Kevin Beliveau, Mary Jo Samotis, Alanda Barnes Absent: Matthew Gary Staff Present: Mark Ritter, Superintendent, Susie Olpere, Recording Secretary Press Coverage: Karen Rouse Pledge of Allegiance recited. MEETING AGENDA: Ms. Graham asked to include an invoice from MDOT to the agenda, which was added under New Business Item D by Supervisor Beliveau. Motion was made by Barnes to approve meeting agenda as noted for March 19, 2012, second by Graham. Unanimous – All in favor Motion Carried PUBLIC COMMENTS on Agenda Items: None Approval of Consent Agenda: Motion was made by Baldwin to approve consent agenda, second by Barnes. Unanimous – Roll Call Vote Motion Carried. PRESENTATIONS: A) Treasurer – Bank Balance Report B) Clerk – Accounts Payable, Revenue/Expenditure Report, Balance Sheet C) Superintendent – Mr. Ritter informed board of vandalism occurring at Mc Cuaig Park and suggested the possibility of forming a sub-committee to address these issues. Supervisor Beliveau asked Mr. Ritter to get some estimates on a security system for the park. Also a review of the current ordinance, by our attorney, pertaining to the parks were said the to be enforceable with proper proof. Public Hearing: None OLD BUSINESS: A) First reading of Groundwater Use Restriction Ordinance #109 - In attendance were Jill Auger and Andrew Girard from Global Environmental, Autumn Lawson of the MDEQ Super- Fund Section, Steve Cunningham of the MDEQ, and Doug Getty of District Health #2. Ms. Auger gave a summary of the ordinance which was compiled by many different agencies. She explained the pump and treat system that is in existence now and the new recirculation wells that will be put in place. The ordinance will prohibit residents from using groundwater in the contaminated area, per Exhibit A & B. It will also prohibit any new wells and require abandonment of any existing wells. The trigger for rescinding this ordinance will be the notification from DEQ that the cite has been delisted. Public Hearing for this subject is scheduled for April 2, 2012. NEW BUSINESS: A) Discuss township engineer’s outline for township hall assessment - Gary Bartow Provided a list of items to be evaluated when considering cost analysis in doing repairs to the township hall. The trustees reviewed and chose specific areas that they felt needed attention. 1) Physical Building Evaluation Outline A) Parking areas and drainage 2) Building Envelope A) Roof, walls, masonry, insulation, doors/windows 3) Interior Finishes - None 4) Structural A) Roof and foundation 5) Mechanical & Plumbing A) Heating & Ventilation System B) Air Conditioning 6) Electrical A) General Power & Lighting Systems 7) Code Evaluation – None The next step will be to get bids. B) Discuss status of township’s portion of US 23 water main project - Our portion of the project has been started with welding of the pipes and boring. Some issues have caused the pilot boring to be redirected, but has been moving along successfully. C) Discuss status of MDOT/township US 23 water main project - Some preliminary work has begun with the different utilities. MDOT would like to formally award the bid this Thursday. D) Consider approving payment of invoice from MDOT – Mr. Ritter was waiting for some type of final confirmation that MDOT would agree to the change in materials, requested by the township. All the necessary information has been sent to Lansing for approval. MDOT does not want to commit to the contract until we have paid our portion invoiced. Mr. Ritter suggested a conditional recommendation for payment. Samotis made the motion to pay the invoice with a letter from the superintendent expressing that we fully expect approval of the materials, as we resolved at our last meeting, and some ultimate adjustment from the contractor reflecting that choice of material. Second by Barnes. Unanimous – Roll Call Vote Motion Carried. E) Consider resolution supporting the rehabilitation of Mill Street Bridge - This resolution is to provide support to the Iosco County Road Commission from the local units. Motion was made by Ramsdell to approve Resolution #2012-6 for Mill Street Bridge rehabilitation. Unanimous – Roll Call Vote Motion Carried. BOARD COMMENTS: Mr. Beliveau inquired about the attendance of officers to our meeting regarding the STING contribution. Det. Lt. Keister will attend the April 16th meeting and Mr. Ritter was trying to contact Chief David to see if he could also be there. Supervisor Beliveau suggested visiting the STING website for get additional information on their progress. Mrs. Samotis explained the new campaign, “Yes We’re Open” sponsored by the Downtown Development Authority. Which is to help businesses during the construction on US 23. PUBLIC COMMENTS: None ADJOURNMENT: Motion to adjourn made by Ramsdell, second by Graham. Unanimous – All in Favor Motion Carried. Meeting adjourned at 6:32 pm Submitted By: _________________________ Susie Olpere, Kevin Beliveau, Supervisor Acting as Recording Secretary Charter Township of AuSable