CHARTER TOWNSHIP OF AUSABLE Regular Board Meeting Mar. 5, 2012 “approved” CALL TO ORDER: Meeting was called to order by Kevin Beliveau, Supervisor at 5:03 pm ROLL CALL: Present: Yvette Ramsdell, Jan Baldwin, Kelly Graham, Kevin Beliveau, Mary Jo Samotis, Alanda Barnes, Matthew Gary Absent: Staff Present: Mark Ritter, Superintendent, Susie Olpere, Recording Secretary Press Coverage: Karen Rouse Pledge of Allegiance recited. MEETING AGENDA: Ms. Graham asked that the AuSable Marathon Guide be added to the agenda. Supervisor Beliveau added the item as “H” under New Business, and also add item “D” under Presentations for Jessica Williams, Assessor. Motion was made by Baldwin to approve the amended meeting agenda as noted for Mar. 5, 2012, second by Graham. Unanimous – All in favor Motion Carried PUBLIC COMMENTS on Agenda Items: None Approval of Consent Agenda: Motion was made by Graham to approve consent agenda, second by Barnes. Unanimous – Roll Call Vote Motion Carried. PRESENTATIONS: A) Treasurer – B) Clerk – Accounts Payable, Revenue/Expenditure Report, Balance Sheet C) Superintendent – Mr. Ritter will be meeting with Mr. Stalker regarding McCuaig Park with the intention of contacting the DEQ to arrange a visit the area and see if they will consider a change of the original grant language. D) Jessica Williams attended meeting to help clarify why property taxes have went up on some parcel assessments have gone down. She explained the gap between assessed value and taxable value and the inflation rate multiplier. Mrs. Williams gave the board members a guide for further overview of state requirements. PUBLIC HEARING: None OLD BUSINESS: None NEW BUSINESS: A) Discuss Burt Poland’s roof assessment of township building - After making a physical evaluation of the roof, it was recommended by Mr. Poland that the township get an architectural / engineer drawing for the new roof. The trustees also examined some of the other items needing attention (i.e. adding insulation, windows, heating/air conditioning units, possibly some electrical). It was decided to have Mr. Ritter make an overview of the scope of the work projected, before the board made any decision on investing in an engineered drawing. B) Discuss status of township portion of US 23 water main project - The work on lines from Smith St., boring under the river to in front of Wellman’s, boring under US 23, and also laying a main line down Division St. is scheduled to begin March 12, 2012. Estimated to be 2 weeks of work by Glawe Inc. C) Discuss status of MDOT/Township water main - Prime contractor is M & M Construction, from Gaylord. They anticipate starting time to be the beginning of April. Lake Street detour will begin prior to the start date. Contractors are supposed to be finished by October. D) Consider resolution supporting use of C900 for water line - Mr. Ritter and Cal Taylor have been trying to work with MDOT and M&M Construction to change our portion of the water line to C900, a plastic material. It is much less expensive, more durable, easier to work with, and has been used in other areas in our township. Mr. Taylor submitted the spec infor- mation to MDOT. In all likelihood it should be approved and we would receive a revised bid number for the costs associated with that line to the difference in material costs. Mr. Gary moved to approve Resolution 2012-5 in Support of C900 Water Pipe. Second by Samotis. Unanimous – Roll Call Vote Motion Carried E) Discuss status of street light project – Another update from Consumers with an adjustment of cost which was settled at $43,000., which was less than the original estimate of $66,000. F) Discuss “STING” funding situation and options - Mr. Ritter received a letter from STING reporting that they have lost a significant amount of funding. The letter asked for input from the township on whether they should seek a millage or ask local units to contribute an extra 85 cents per capita. The board concluded that we should review the annual report and invite Det. Lt. Keister and Chief David to the next board meeting to get additional information from them. (March 19th or April 2nd) G) Discuss Consumer Energy’s lighting replacement program - Superintendent Ritter gave the board 2 estimates for the trustees to look over. The lower bid was for a retro fit and not replacement of lighting fixtures. It would cost the township $1,004 to retrofit the township hall and for the DPW garage $1,294. This subject was tabled and will be considered along with the overall building repair project. H) AuSable River Canoe Marathon Guide Advertisement – Barnes made the motion to place a full page ad in the amount of $475., which includes mention on the marathon website. Second by Ramsdell. Unanimous - Roll Call Vote Motion Carried BOARD COMMENTS: None PUBLIC COMMENTS: Mrs. Williams reiterated that she would be happy to explain the assessment and tax process. Mr. Ritter also confirmed that the state mandates a certain amount to be collected and that is not determined by the township. ADJOURNMENT: Motion to adjourn made by Barnes, second by Graham. Unanimous – All in Favor Motion Carried. Meeting adjourned at 6:40 pm Submitted By: _________________________ Susie Olpere, Kevin Beliveau, Supervisor Acting as Recording Secretary Charter Township of AuSable