CHARTER TOWNSHIP OF AUSABLE
Regular Board Meeting
Feb. 21, 2012
 “approved”


 
CALL TO ORDER:  
Meeting was called to order by Kevin Beliveau, Supervisor at 5:03 pm

ROLL CALL: 
Present:  Yvette Ramsdell, Jan Baldwin, Kelly Graham, Kevin Beliveau, Mary Jo Samotis, 
               Alanda Barnes, Matthew Gary
Absent:  
Staff Present:  Mark Ritter, Superintendent, Susie Olpere, Recording Secretary
Press Coverage: Karen Rouse
Pledge of Allegiance recited.

MEETING AGENDA:  
Mr. David Langley from P & L Developers was in attendance and was added to the agenda under New Business, Item A.   Baldwin made the motion to approve the meeting agenda with the addition of Mr. Langley.  Second by Barnes.
Unanimous – All in Favor
Motion Carried.

PUBLIC COMMENTS on Agenda Items:   None

Approval of Consent Agenda:  
Motion was made by Barnes to approve consent agenda, second by Graham. 
Unanimous – Roll Call Vote
Motion Carried.

PRESENTATIONS:  
 
A) Treasurer –  Bank Balance Report
B) Clerk – Accounts Payable
C) Superintendent 
  

Public Hearing:   None

OLD BUSINESS:  None

NEW BUSINESS:  

A) Introduction to P & L Developers and request to purchase lots in Industrial Park -  Mr. David Langley explained to the board the current productions of P & L Developers and the possibilities of expansions.  They currently have a building in Industrial Park and wished to purchase Lots 15 & 16 for future additions. Mr. Ritter presented the board with a resolution for the sale of such lots.  Mr. Gary made the motion to approve Resolution 2012-3 to sell the Industrial Park Properties. Second was made by Barnes.  
Unanimous – Roll Call Vote
Motion Carried.




B) Consider agreement with MDOT regarding US 23/ Township Water Main Project -   The contract with MDOT is to satisfy our commitment to pay for the work we’re doing in addition to their road work.  Mr. Gary questioned the foundation of the estimate after receiving the projected cost which was substantially higher.  After meeting with MDOT representatives there were a couple of explanations such as the estimates for underground work with drains and water lines, overall costs of engineering and inspections, project  subject to Federal Formula’s, approximate deadline fines.  Motion was made for the following resolution by Baldwin:
As it is a requirement to proceed with the AuSable Township’s water main project on US 23, now therefore be it resolved that AuSable Charter Township hereby approves the Special Trunkline Federal Aid and Payment Act 51 and added work contract.    
Second by Barnes.  
Unanimous – Roll Call Vote
Motion Carried.
C) Discuss Consumer Engery’s lighting replacement program -   Mr. Ritter did some research for grant money to offset costs for updates and repairs to township hall.  He found a program through Consumers for replacing lighting.  Consumers will pay up to $5,000. through their list of qualified electrical technicians to replace outdated lighting systems.  Consumers then applies a cost formula for their portion of the incentive and the balance to be paid by the township.  The board asked Mr. Ritter to continue with getting estimates for this program and to also check with DTE and see if they had any similar programs. 
D) Consider payment request from Glowe Inc. for water main materials – Mr. Ritter has received documents from Engineer Gary Bartow, which needed action from township board. The first was a contractor’s pay request and the other a Payment Direction Agreement.  A list of materials from Glowe, was approved by Mr. Bartow.  The Payment Direction Agreement has the township payments deposited in an escrow account through Bank of America.  Then through the approval process, the bank will be the one that distributes the pay to the contractor.  Both documents were reviewed by our attorney. 
Motion to agree to the Payment Direction Agreement was made by Ramsdell and second by Graham.
Unanimous – Roll Call Vote
Motion Carried.

Samotis made a motion to approve the payment of $96,344.02 to start process per the Payment Direction Agreement.  Second by Ramsdell.
Unanimous – Roll Call Vote
Motion Carried.
 
BOARD COMMENTS:  None

PUBLIC COMMENTS:  None

ADJOURNMENT: 
Motion to adjourn made by Graham, second by Ramsdell.
Unanimous –  All in Favor
Motion Carried.   
Meeting adjourned at 6:25 pm



Submitted By:                                                               _________________________
Susie Olpere,                                                               Kevin Beliveau, Supervisor
Acting as Recording Secretary                                    Charter Township of AuSable