CHARTER TOWNSHIP OF AUSABLE Regular Board Meeting Nov. 21, 2011 “approved” CALL TO ORDER: Meeting was called to order by Kevin Beliveau, Supervisor at 5:03 pm ROLL CALL: Present: Matthew Gary, Alanda Barnes, Mary Jo Samotis, Kevin Beliveau, Jan Baldwin, Yvette Ramsdell Absent: Staff Present: Mark Ritter, Superintendent, Susie Olpere, Recording Secretary Press Coverage: Karen Rouse Pledge of Allegiance recited. MEETING AGENDA: Motion was made by Barnes to approve meeting agenda as noted for, second by Baldwin. Unanimous – All in favor Motion Carried PUBLIC COMMENTS on Agenda Items: None Approval of Consent Agenda: Motion was made by Baldwin to approve consent agenda, second by Barnes. Unanimous – Roll Call Vote Motion Carried. PRESENTATIONS: A) Treasurer – B) Clerk – Revenue/Expenditure Report, Balance Sheet Report C) Superintendent - Mr. Ritter advised the trustees: 1) McCuaig Park deed transfer was complete. The deed is in the process of being recorded. 2) Engineers have been contacted to take a look at the township roof. 3) Public Hearing on Dec. 1st at 6:00 pm regarding a discrepancy on a retaining wall. 4) Reschedule the first meeting for January from the 2nd to the 9th between township holidays. 5) Also contacted Beckett/Raeder regarding our sign ordinance language. Public Hearing: 2012 General Appropriations Act and Budget. Motion was made by Ramsdell to suspend the regular meeting to open the public hearing for the Appropriations and Budget for 2012. Support from Samotis Time – 5:12 Unanimous – Roll Call Vote Motion Carried Mr. Ritter informed board the meeting was adequately advertised in the Oscoda Press. Mrs. Rouse asked Mr. Ritter to verify total amount expenditures. Motion to close public hearing and reconvene regular meeting was made by Samotis. Second by Graham. Time – 5:15 Unanimous – Roll Call Vote Motion Carried Barnes made the motion to adopt the General Appropriations and Budget for 2120. Support by Baldwin Unanimous – Roll Call Vote Motion Carried OLD BUSINESS: A) Update on Water Main Project – Mr. Ritter was waiting for a return confirmation that the engineers had made contact with Glawe, Inc. and the project was on track. B) Consider Road Commisssion proposal for culvert work on Grass Lake Rd. - A written cost proposal was submitted by the road commission in the amount of $12,723.02 for repair to Grass Lake Rd. culvert. This amount would be half of the total expense for the work and the other half would be paid by the road commission. Graham made the motion to approve the proposal by the Iosco County Road Commission. Second by Gary. Unanimous – Roll Call Vote Motion Carried NEW BUSINESS: A) Presentation by Cliff Miller of M & S Signs in Tawas regarding a proposed billboard - Mr. Miller provided information to the trustees on the different types of billboard signs, state and federal regulations, and the location he intended to erect the billboard. At this time the board has taken the action of seeking the advice of the township’s professional zoning planner. B) Reconsider 2012 Closing Date Schedule - A corrected copy of the 2012 Township Closing Schedule was given to the board. The only revision included the date of Jan. 2, 2012. Motion was made by Graham to adopt the new revised 2012 Township Closing Schedule. Second by Samotis. Unanimous – All in Favor Motion Carried C) Consider health insurance opt out resolution - The trustees decided it would be best for the township to opt out of the state’s required cap or co-pay for health insurance. Which would give the township more flexibility to handle their own insurance plan. Graham made the motion to adopt the resolution to exempt the Charter Township of AuSable from Public Act 152 of 2011 for the year 2012. Second by Barnes Unanimous – Roll Call Vote Motion Carried. D) Consider township Electronic Fund Transfer Policy and Resolution - Samotis acquainted the board on current operations regarding use of electronic funds and the automated clearing houses used within the township. It was recommended by the auditors that a policy, resolution, and list of vendors be put in place by the township. Motion was made by Ramsdell that we approve the policy for electronic funds and automatic clearing house transactions (EFT’s and ACH’S). Second by Graham. Unanimous – Roll Call Vote Motion Carried Motion was also made by Ramsdell to approve Resolution 2011-14, a resolution which authorizes the use of electronic fund transactions and automatic clearing house arrangements. Second by Barnes. Unanimous – Roll Call Vote Motion Carried E) Discuss appointment of township representatives to the Joint Airport Zoning Board – Beliveau moved to appoint Mary Jo Samotis as our representative to the Joint Airport Zoning Board, to finish the remainder of Al Mixter term. Second by Barnes Unanimous – Roll Call Vote Motion Carried Beliveau also made a motion to accept Al Mixter’s verbal recommendation to be removed from the Joint Airport Zoning Board. Second by Baldwin Unanimous – Roll Call Vote Motion Carried 2012 SALARY RESOLUTIONS – a) Samotis moved to pass Resolution 2011-15 regarding the salary of the Supervisor. Second by Baldwin. Unanimous – Roll Call Vote Motion Carried b) Ramsdell motioned to accept Resolution 2011-16 regarding the Clerk’s salary for 2012. Second by Baldwin. Unanimous – Roll Call Vote Motion Carried c) Baldwin made a motion to accept Resolution 2011-17 regarding the Treasurer’s salary for 2012. Second by Barnes Unanimous – Roll Call Vote Motion Carried d) Barnes moved to accept Resolution 2011-18 to establish the Trustee’s salaries for 2012. Second by Baldwin. Unanimous – Roll Call Vote Motion Carried BOARD COMMENTS: Mrs. Baldwin reminded the board of the upcoming Christmas Parade, on Dec. 3rd. All board members interested in being in the parade would meet at Cedar Lake Elementary at 5:00 pm. The Building Authority Ad will be in next week’s paper. PUBLIC COMMENTS: None ADJOURNMENT: Motion to adjourn made by Samotis, second by Baldwin. Unanimous – All in Favor Motion Carried. Meeting adjourned at 6:15 pm Submitted By: __________________________________ Susie Olpere, Kevin Beliveau, Supervisor Acting as Recording Secretary Charter Township of AuSable