December 20, 2004 Regular Meeting Charter Township of AuSable Meeting called to order at 7:00 P.M. by Supervisor Hayes. PRESENT: Hayes, Reeder, Lamrock, Barnes, Gary, and Poland. ABSENT: Beliveau. STAFF PRESENT: Superintendent Wilson and Planning Consultant Chuck Leman, of Beckett & Raeder. PRESS COVERAGE: Holly Nelson. Pledge of Allegiance recited. AGENDA Lamrock added information to his Clerk's Report that indicated year to date budget status for the Enterprise Funds. Motion by Lamrock to adopt the meeting agenda as amended, seconded by Gary. Roll call: All yes, motion carried. PUBLIC COMMENTS Dorothy Turner turned in petitions that stated disagreement with the proposed zoning in the Harbor Street area. Superintendent Wilson also turned in petitions mailed from Florida by George & Shirley Knight with similar concerns. CONSENT AGENDA: Motion by Lamrock, seconded by Gary to accept the Consent Agenda as presented which would; Approve Minutes of the Township Board from 12/06/004; Accept November Reports from the Planning Commission (Minutes 9/22/04), HSRUA (Minutes 11/02/04), OWAA (Minutes 10/21/04), WDC (Minutes 11/10/04), Police, Water & Sewer, Zoning, and Assessor; and Authorize Payment of Bills for the General, Water, and Sewer Funds. Roll call: All yes, motion carried. SUPERINTENDENT: Wilson sought guidance from the Board regarding the possibility of study sessions to discuss detailed issues and also inquired as to how much data the Trustees wanted in their meeting packets. UNFINISHED BUSINESS GROUP INSURANCE PLAN - ORDINANCE #85: Motion by Gary to adopt the AuSable Township Insurance Ordinance #85 as previously presented, seconded by Poland. Roll call: All yes, motion carried. CHARTER COMMUNICATION FRANCHISE RENEWAL - ORDINANCE #86: Motion by Lamrock to grant a non-exclusive cable television franchise to CC VIII Operating LLC, doing business as Charter Communications by adopting the AuSable Township Ordinance #86 as previously presented, seconded by Gary. Roll call: All yes, motion carried. NEW BUSINESS FY2004 BUDGET TRANSFERS: Lamrock presented a budget report detailing the actual amounts spent by line item, through December 10, 2004 in the General, Fire, Police, Streetlighting, Water, and Sewer Funds and recommended amounts to transfer to bring the budget into balance. Gary made a motion to make the budget transfers as presented by the Clerk, seconded by Barnes. Roll call: All yes, motion carried. CLOSEOUT OF OUTSTANDING UTILITY BILLS Discussion of the topic followed, but action on the Superintendent's recommendation to close out two dormant delinquent accounts was postponed until more research on collections could be accomplished. BOARD OF REVIEW APPOINTMENTS Motion by Hayes to reappoint the sitting Board of Review; Al Mixter, Bill Bellingham, and Maury Rhoads to another two-year term, seconded by Gary. Roll call: All yes, motion carried. MILEAGE REIMBURSEMENT: Lamrock read a resolution to establish AuSable Township's Mileage reimbursement rate as the same as that set by the Internal Revenue Service and to have that amount reported to the Board annually, seconded by Gary. Roll call: All yes, motion carried. TRUSTEE PENSION CONTRIBUTION: Pension contributions and salaries for the Trustees were discussed and a recommendation from Trustee Beliveau and Superintendent Wilson to base pension on all meetings attended during the year. Motion by Gary to amend the 2005 Budget to authorize payment of up to $500 for each qualifying trustee, seconded by Reeder. Roll call: All yes, motion carried. VOTING MACHINE RESOLUTION Lamrock read a resolution to authorize the Clerk to seek a grant for Optical Scan Voting Machines, seconded by Gary. Some discussion ensued, during which Lamrock stated that the Township would have no matching cost. Supervisor Hayes stated a personal dislike for the electronic machines. Roll call: Hayes: no, all others: yes, motion carried. SUPERINTENDENT RESIDENCY WAIVER: Lamrock moved to adopt a resolution to waive the residency requirement for the Superintendent, amending the resolution presented to require residence within 10 miles of AuSable Township and further stating that the waiver only applies to the current Superintendent, seconded by Hayes. Roll call: All yes, motion carried. SHARED SERVICE CONTRACTS: Motion by Gary to authorize the Supervisor and Clerk to sign the Fire Protection Contract for 2005 with Oscoda Township as presented, seconded by Lamrock. Roll call: All yes, motion carried. Motion by Gary to authorize the Supervisor and Clerk to sign the Library Contract for 2005 with Oscoda Township as presented, seconded by Reeder. Roll call: All yes, motion carried. Motion by Gary to authorize the Supervisor and Clerk to sign the Cemetery Contract for 2005 with Oscoda Township as presented, seconded by Reeder. Roll call: All yes, motion carried. Motion by Lamrock to authorize the Supervisor and Clerk to sign the Police Protection Contract for 2005 with Oscoda Township as presented, seconded by Gary. Roll call: All yes, motion carried. PENSION PLAN ORDINANCE #87: Lamrock made a motion to introduce the AuSable Township Pension Plan Ordinance and to publish the same for review by the public, seconded by Gary. Roll call: All yes, motion carried. NEW BUSINESS CONTINUED ZONING ORDINANCE #88: Prolonged discussion took place regarding the proposed Zoning Ordinance and the impact that it may have on property owners and developers. Mr. Leman was present and answered questions regarding several planning and zoning issues. Lamrock made a motion to introduce the AuSable Township Zoning Ordinance as presented and to publish a summary of the same for review by the public, seconded by Gary. Roll call: Hayes: no, all others: yes, motion carried. BOARD COMMENTS: None PUBLIC COMMENTS: The Board heard complaints from Dorothy Turner regarding her objections to commercial uses on Harbor Street and from Cal McLaren regarding his objections to delaying adoption of the zoning ordinance. ADJOURN: Motion by Gary, seconded by Barnes to adjourn, 8:50 PM. All in favor, motion carried. Ronald J. Lamrock, Clerk Dan Hayes Jr., Supervisor Charter Twp. of AuSable Charter Twp. of AuSable 3 3